Part Time
Nis, Serbia

Executive Assistant

The role involves offering personalized support in administrative and organizational tasks, primarily assisting our CEO.

Apply now
Executive Assistant

Executive Assistant Job

Key Responsibilities:

  • Regularly organize and manage emails, ensuring efficient communication flow.
  • Keep LinkedIn, Instagram, and Slack messages sorted and responded to.
  • Monitor and streamline calendar entries for optimal time management.
  • Coordinate travel plans, seeking the most cost-effective arrangements.
  • Support additional executives with their administrative needs.
  • Assist in various personal tasks as required.

Job Overview:

The role involves offering personalized support in administrative and organizational tasks, primarily assisting our CEO. Your contribution will be pivotal in managing various communication channels, scheduling, and personal tasks, thereby enhancing the efficiency of our executive team.

Essential Qualities:

  • Exceptional organization and attention to detail.
  • Proactive approach to problem-solving.
  • Superior time management abilities.
  • Strong communication skills.

Candidate Profile:

  • Experience in a Personal Assistant role or a similar administrative position.
  • Valid driver's license and a clean driving record.
  • Proficient in English, with strong verbal and written communication skills.
  • Skilled in multitasking and setting priorities.
  • Excellent organizational and time management capabilities.
  • Familiarity with modern office technologies and applications.
  • Discreet, maintaining confidentiality at all times.
  • High school diploma or higher.
  • Previous administrative or office experience is beneficial.
  • Flexible for occasional extra tasks outside standard working hours.

Role Details

As an Executive Assistant at Flow Ninja, your responsibilities will include:

  • Managing email and social media communications for the CEO.
  • Coordinating the CEO’s schedule and managing appointments.
  • Arranging travel and accommodation details.
  • Handling routine correspondence and channeling messages to appropriate team members.
  • Assisting in the preparation of various documents and reports.
  • Managing personal and miscellaneous tasks for the CEO.
  • Performing errands and ensuring smooth logistical operations.
  • Occasionally assisting other managers in the company.

Background checks will be conducted in the final stage of the interview process.

Compensation and Benefits

  • Employment Type: Hourly (Depending on the skill level)
  • Regular performance reviews every six months, with potential for hourly adjustments based on performance and initiative.
  • Work hours: Generally aligning with a 9-5 schedule, but possible to have additional work outside of these hours in days where the CEO is in different time-zones.
  • Professional development: Access to books, training, and courses.
  • Standard equipment: Apple Macbook Air

We're excited to consider your application at Flow Ninja!


Think you can add to our 6* experience? Apply below.

Apply Now